Type a number in the box or use the arrow buttons to make an adjustment. Novels, short stories, and other manuscripts often indent the first line of each paragraph. A quarter inch. For one thing, it creates an amateurish, type-writer-like half-inch indent. And you lose all the benefits of paragraph formatting. For example, when you press Enter to start a new paragraph, Word automatically carries your settings forward, with a perfect first-line indent just like the paragraph above.
This kind of indentation makes great looking glossaries, bibliographies, and such. You can adjust this spacing between paragraphs to set off some blocks of text from the rest. Use the Paragraph dialog box Figure to adjust the distance between paragraphs. On the left, you can enter numbers to set the space before the paragraph and the space after.
For headers, you may want to put a little extra space before the header to distance it from the preceding text. That space makes it clear that the header is related to the text beneath it.
Generally speaking, the more significant the header, the larger the type and the greater the spacing around it. Use these controls to set the distance between lines within paragraphs. You have three presets and three custom settings:. Single keeps the lines close together, with a minimum amount of space between. Single spacing is usually easy to read, and it sure saves paper.
At least is a good option if you have a mix of font sizes or include inline graphics with your text. This option ensures that everything fits, as Figure illustrates. Exactly puts you in control.
Multiple is the oddball of the bunch. Some things just look wrong, such as a heading at the bottom of a page with no text beneath it. That heading should be at the top of the next page. You could end up with a page break in some weird spot. The solution is to adjust your Line and Page Break settings so that headings and paragraphs behave the way you want them to.
You can use four settings:. Single lines abandoned at the top widows or bottom orphans of the page look out of place. Turn on this checkbox, and Word keeps the whole family, er, paragraph together.
Keep with next. Certain paragraphs, like headings, need to stay attached to the paragraph that comes immediately after them. Keep lines together. Use this option to keep the paragraph as one unit. Page break before. Use this command with major headings to make sure new sections of your document start on a new page.
Bullets and numbers add impact and help organize information. The bullets in the previous section call attention to the Line and Page Breaks commands and show that the commands are related to each other. Numbered paragraphs send a different signal, implying that the items listed are sequential or have a hierarchy. This book uses numbered paragraphs for step-by-step instructions. When using bullets or numbers, you usually want to format more than one paragraph.
To do that, make a selection, and then click the bullet or number button. You may spend more time choosing a bullet style than applying it. At the top of the menu Figure , you see bullet styles that you used recently. In the middle, you see your Bullet Library. The bottom section shows bullet styles that have already been used in the document.
At the very bottom are two commands for customizing bullets. On the Bullets menu, click to choose a bullet style. When you click a bullet to apply that style to the paragraph, a couple of things happen. Word adds the bullet and automatically formats the paragraph with a hanging indent Section 4. The bullet appears in this overhang, calling attention to the bullet and setting off the paragraph from the other body text.
Type some text, and then press Enter to start a new paragraph. You can even use your own graphics for bullets, like a miniaturized version of your company logo. Use the Font button to apply character styles to your choice such as font size, shadow, or bold formatting. The middle button is the most interesting—it opens the Picture Bullet box Figure where you see a whole slew of bullets based on picture files. These files are the same sort used for drawings and photographs, with filename extensions like.
In addition to these dozens of bullet options, you can use your own picture or graphic files as bullets. Just click the Import button at the bottom-left corner to open the Add Clips to Organizer box.
Use this Windows file box to select any picture on your computer and add it to your bullet library.
In most cases, numbered paragraphs work just like bulleted paragraphs. You can follow the step-by-step instructions in the previous section for making bulleted paragraphs to make numbered paragraphs. Just click the Numbering button, and then choose a number style Figure The main distinction between the numbered paragraphs and the bulleted paragraphs is in the options.
For numbered paragraphs, you can choose from Arabic numbers, Roman numerals, numbers set off by parentheses, and alphabetic sequences. Multilevel lists are a more advanced numbering format.
They help you create project and document outlines, as well as legal documents divided into articles and sections. In a multilevel list, each new level is indented nudged to the right , and usually each new level has a new number format Figure In addition to outline and legal numbering, multilevel lists can use bullets instead of numbers.
So for example, you can create a bulleted list that uses squares for level one, triangles for level two, and circles for level three. The lowly Tab key contains more power than you may think. Sure, you can use the Tab key to scoot the insertion point across the page in half-inch increments. Tab stops are all about precision alignment, giving you control over the way you present text and numbers to your readers.
Once you have settings you like, you can save and reuse them. Before you start working with tabs, you need to know a few basic terms:. Technically considered tab characters , tabs are hidden formatting characters, similar to space characters. Tab stops. These paragraph settings define the position and characteristics of tabs in your document.
Think of tab stops as definitions, describing your tabs. To define them, you use Word tools, like the Ruler or the Tabs dialog box. Tab key. The key on your computer keyboard that inserts tabs into your text. Press the Tab key, and Word inserts a tab in the text at that point.
The tab character makes the insertion point jump left to right and stop at the first tab stop it reaches. Tab stop settings apply to paragraphs. If a paragraph has several lines, the tab stops are the same for all the lines within that paragraph. These stops are left tab stops, meaning the text aligns on the left side. You can see all tab stops on the horizontal ruler—they show as small vertical tick marks in the gray area below the number scale Figure Remember, tab stops are paragraph settings, so your insertion point must be in a paragraph to see them.
Tabs are invisible on the printed page, like spaces or paragraph marks. Sometimes, when your document behaves unexpectedly, it helps to reveal the hidden characters so you can see if tabs are the culprit.
On the left side of the Word Options box, choose the Display option. The panel on the right is divided into three parts. The top section shows page display options, the middle section shows formatting marks, and the bottom section holds printing options. An icon next to this checkbox shows you the symbol for tab characters.
This mark shows up on your computer screen but not in printed text. Click OK to save the settings and close the dialog box. Because tabs are characters within your document, you can delete, copy, and paste them, just as you would any other character or text fragment.
Maybe you want to delete a tab just click immediately after a tab character, and then press the Backspace key. You can also use the Tabs box Figure for to control tabs. You can select and drag a tab to a different place in your text. Left tab. The most common type of tab, it aligns text at the left side; text flows from the tab stop to the right.
When you start a new, blank document, Word provides left tabs every half inch. Center tab. Keeps text centered at the tab stop. Text extends evenly left and right with the tab stop in the middle.
Right tab. Aligns text to the right. Text flows backwards from the tab stop, from right to left. Decimal tab. Used to align numbers, whether or not they have decimals.
Numbers align with the decimal point centered on the tab stop. Numbers without decimal points align similar to a right tab. Bar tab. The Bar tab is the oddball of the group and, no, it has nothing to do with your local watering hole. It also has nothing to do with aligning text.
It inserts a vertical bar in your text as a divider. The bar appears in every line in the paragraph. This tab stop ignores tabs inserted in your text and behaves in the same manner whether or not tab characters are present. There may be a certain Microsoftian logic in grouping the bar tab with the tab feature, but Word provides other ways to place vertical lines on your pages that you may find more intuitive.
Or you can use borders for paragraphs or tables. Tab leaders help readers connect the dots by providing a trail from one tabbed item to the next. Two rulers are available—horizontal and vertical.
The horizontal ruler appears at the top of the page, giving you quick access to your tab, indent, and margin settings. The ruler marks off your page in the measuring units of your choice. The factory setting uses inches, but if you want to make changes, you can do that in Word Options.
In Figure , the ruler measures the page in inches. The grayed areas at both ends of the ruler indicate the page margins. The numbers on the ruler mark the distance from the left margin in both directions, left and right. Note the number 1, at the left edge of the ruler in Figure Using the selection box to the left of the ruler, choose the type of tab you want. When you hold your cursor over the box for a second or two, a little screen tip appears describing the formatting option.
Click the box to cycle through the tab stop and indent options. Click the point on the ruler where you want to place the tab stop. An icon appears on the ruler showing the position and the type of tab stop.
For example, the Left tab icon is L shaped, indicating that text flows to the right, away from the tab stop. The Center tab icon has the vertical line in the middle. You can add an almost limitless number of tab stops—one for every tick mark on the ruler.
If you need greater precision, use the Tab dialog box described in Section 4. Setting a tab stop removes all the built-in tab stops to its left, but the ones to the right remain. If you wish to remove a tab stop, drag it up or down off the ruler, and it disappears.
When you make these changes, your document shows the consequences. The lighter part of the ruler shows the text area, and the darker part shows your margins. Making adjustments is simply a matter of clicking and dragging the margin to a new location. Paragraph formats control the formatting of paragraphs in SAPscript whereas Character formats are used for text formatting within paragraphs.
Paragraph formats will standard attributes of Character formats and in addition to this, they will margins, Indents, tabs, Alignments, Line spacing and delimeters. Posted by Nishanth Nathi 2 days, 6 hours ago.
Posted by Anushka Bhardwaj 13 hours ago. Posted by Vikas Bhati 16 hours ago. Posted by Amreesh Agrahari 3 days, 6 hours ago. Posted by Kumkum Mali 11 hours ago. Posted by Sangam Chaudhary 9 hours ago. Posted by Himesh Debnath 4 days, 12 hours ago. Posted by Riya Kasana 1 day, 5 hours ago. Posted by Kumkum Mali 13 hours ago. Posted by Janu. Create papers in minutes. Upon selecting one of the buttons, a window will appear Fig.
You can either use the predefined colors to the right, choose the last picked color, or define one of your own by using the palette on the left or defining its hex or RGB values.
You can also change the opacity of the color, which will make it more or less transparent in relation to the page's background. When you're finished, click OK. This is an example of what the text would look like after only the color has been changed Fig. And this is an example of what the text would look like after both the color and the background color have been changed. Note that by default, BlueGriffon changes the background color for the entire paragraph, not just the selected text Fig.
Font While BlueGriffon can technically change the font of your text to any installed on your computer, it is best to stick with the first five in the drop-down menu see Figure below. Otherwise, the text will show up correctly on your screen, but no one else's. Variable width font is most often Times New Roman, or something similar. Fixed width font is a more classic typeface, such as Courier.
Arial and Helvetica are nearly identical in their appearance. Indenting text can be helpful, particularly when adding quotes to your HTML document.
To indent your text, click on the Indent text button from the toolbar Fig. With each click of the button, BlueGriffon will move the tab for the particular paragraph five points. When you want to outdent the text again after you've inserted your quote, click on the the Outdent text button.
To create a bulleted list , click on the icon from the toolbar Fig. When you have finished typing the list, simply hit Enter twice. Example List. To make an ordered list , click on the icon. As with bulleted lists above, you can press Enter twice to return to the body text.
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